Everyone can access the same work from anywhere, at any time


Everyone who is a knowledge worker, works with lots of content: documents, diagrams, schematics, images and media. What has become the current way of sharing this information is the use of e-mail or maybe network folders that can be remotely accessed. Workspaces offer a great way of sharing our work content so that it can be securely accessed from anywhere at anytime. They also provide spaces for teams to collaboratively edit content, share team plans, activities and learning. 

In this guide:

Getting Started

  1. Invite your collaborators to the workspace tool you choose (try to pick a tool that has just the features you want and is simple to use)
  2. Ensure all your collaborators know how to use the workspace, take some 1-1 time with them face to face or meeting and sharing your screen.
  3. When you have your team meetings use the workspace tool for your content either screen sharing or real-time editing (if your tool has that functionality)


All the tools listed are really useful. Your organisation may already have tools available which generally should be your first option.

Online mind mapping

Mind meister is a fantastic tool for "brainstorming ideas" and can be used real-time or at a different-time. It is rich tool and can also be used to store documents, notes and images against any node you create. The tool is free for up to 6 mind maps and then has a small subscription fee. 


These are general tools for collaboration focused around uploaded content, discussions and links. I recommend as a tool that is really easy/intuitive for people to sign-up to and use. Onehub is slightly more complex (for the person setting it up) but does have a lot of flexibility through an intuitive customisation interface to add/configure workspace areas (e.g. tasks and calendars) depending on what your team needs

Real example of Working

Further Information

This site is run by Jason Reed. I am committed to providing impartial advice about online collaboration. I will suggest tools that I believe are really useful, there are lots of tools out there the key to success is having a go.

I blog my on going online collaboration experiences at:

I have developed a course that is available for others to teach and can be found at:

For more information about me, my profile is available at:

I've hopefully kept things simple by picking out some useful tools that you can get going with. The intention is to develop valuable content but not overload with information. 

Please contact me If you have any questions or suggestions or if you require consultancy, coaching or training to develop online collaboration for you, your team or organisation. I am also available to facilitate online collaboration.